Every company incorporated under the Companies Act, 2013 must comply with annual and event-based filings with the Registrar of Companies (ROC), maintain statutory registers, and hold board and general meetings within prescribed timelines.
Non-compliance attracts additional fees, penalties on officers, and risk of strike-off. Company secretaries and chartered accountants coordinate filings with financial statements and tax audits.
This article outlines the annual compliance calendar for private and public companies.
Board and general meetings
Board meetings
Minimum four board meetings per year for companies with paid-up capital above ₹1 crore or turnover above threshold; gap between meetings not more than 120 days. Quorum, notice, and minutes must comply with Articles and Act.
Annual General Meeting
AGM within six months from financial year-end (30 September for 31 March year-end), unless extension granted. Ordinary business includes adoption of financial statements, dividend, director appointment, and auditor appointment.
Key ROC forms — annual
| Form | Purpose | Typical timeline |
|---|---|---|
| AOC-4 | Financial statements | 30 days from AGM |
| MGT-7 / MGT-7A | Annual return | 60 days from AGM (simplified for small cos.) |
| ADT-1 | Auditor appointment intimation | 15 days from AGM |
| DIR-3 KYC | Director KYC | 30 September annually |
Statutory registers and records
- Register of members, directors, charges, and contracts with related parties.
- Minutes books of board and general meetings.
- Register of investments not held in company’s name (if applicable).
- Beneficial ownership reporting under Companies (Significant Beneficial Owners) Rules.
Director and KMP compliance
- DIN active; DIR-3 KYC filed annually.
- Disclosure of interest in Form MBP-1 at first board meeting each year.
- Limit on directorships per Section 165.
- Secretarial audit (Form MR-3) for listed and specified classes.
Penalties and practical tips
Additional fee for late filing increases with delay. Use MCA V3 portal; pre-validate DSC and company email/mobile. Align AOC-4 figures with tax audit and Ind AS financials. Maintain compliance calendar shared with auditors before AGM.
General professional information only. Companies Act rules and forms update periodically; verify MCA notifications for your company type.